The amount and variety of digital evidence used in court proceedings is exploding, and is making it difficult to manage and organize evidence effectively.  Manual handling of evidence submitted on thumb drives, CDs, or via email is labor intensive and leads to delays and inefficiencies in the legal process.  Without proper management, digital evidence is vulnerable to unauthorized access, tampering and data breaches.  Maintaining the integrity and admissibility of evidence is vital.

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Portals Evidence Management is specifically tailored to meeting the needs of courts, and provides the ability for remote and in-person court attendees to upload video, pictures, text or other evidentiary documents to a centralized, secure repository where they are organized by case and party, and can be shared in the courtroom as well as remote participants during case proceedings. 

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How it Works:

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Authentication: Users first authenticate to the Court’s identity management platform.  A user with eligible events is permitted to proceed to the application.

Public Document User Interface: provides the structure and rules for parties to be able to upload, download and delete documents.

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Court Document Clerk Interface:  Allows court staff to access all folders and documents, delete documents, and admit as evidence into court folders where they can be accessed in the courtroom.

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Operation Modes:

Upload Mode: Registrants upload and delete evidence files into their folders, can view their own files and the admitted folder(s) for their case(s). 

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Viewing Mode: When the pre-designated cutoff time has been reached, the mode changes to viewing mode, after which document changes are not allowed.  Parties can view folders and documents and download items, previously uploaded by other parties for the case.

Other Features:

This application comes complete with additional features such as staff overrides to standard settings,  logging user activity, providing email notifications for newly setup cases, delegated users and other party notifications, handle canceled and rescheduled events, and audit logging and reports.